Creating a Workspace for Changing Business Needs

Change is inevitable in any business, and being prepared to adapt is crucial for success. Whether you're experiencing growth, restructuring, or simply embracing the ever-evolving nature of work, creating a flexible workspace is essential in keeping your employees happy and engaged. If your business is in the midst of a growth spurt, creating a flexible workspace is crucial to keeping employees happy and engaged. The data from a 2023 study shows that only The data shows that only 20 percent of global workers are engaged with their work and satisfied with their workplace experience. Yet, in flexible workspaces — those in which employees can choose how and where they work — 66 percent of employees report being more productive and engaged. Here’s how to create a flexible workspace that can adapt to changing business needs no matter how much square footage you have.

Encourage Autonomy

Not every employee wants to work alone in a cubicle, and not every employee wants to share a desk with another workmate. Giving employees the freedom to choose how and where they work not only increases productivity — it also increases job satisfaction and morale. Some factors to help employees feel a sense of autonomy in their workspace is to invest in movable furniture and accessories like sit-stand desks, adjustable privacy panels for quiet work, shared tables and rolling markerboards for instant collaboration, and even privacy booths for phone calls free of interruption or other sensitive work.

Incorporate Health and Wellness

In a Gensler survey of what factors make up an ideal workplace, 34 percent of respondents said they value elements that support “health and well-being.” When you cannot increase square footage, you can use workplace design to promote wellness and consequently drive productivity and performance. One element that supports health and well-being is biophilic design, which encourages companies to add nature to space through plants and natural textures and patterns. Other elements include making use of natural light, reducing noise, and investing in ergonomic furniture and spaces, which encourage movement and interaction.

Make Sure Your Is Tech Flexible

In a flexible workspace, in which employees are scattered around in different seating arrangements and free to move at will, the right tech ensures everyone remains connected. Beyond providing WiFi and network access, there are a number of gadgets built to maintain productivity and collaboration in a flexible workspace. To keep track of people and equipment as they move around your space, consider the indoor mapping tool Jibestream, which provides the security, extensibility, and versatility to meet changing business needs. To encourage collaboration amongst employees, The Serendipity Machine connects co-workers by matching skills, experience, or interests, making it easy for them to find people nearby with the skills they need for a particular job or project. For other ideas on tech built for flexible workspaces, check out this list of gadgets from Allwork.

To keep track of people and equipment as they move around your space, consider the indoor mapping tool Jibestream, which provides the security, extensibility, and versatility to meet changing business needs.

To encourage employee collaboration, The Serendipity Machine connects co-workers by matching skills, experience, or interests, making it easy for them to find people nearby with the skills they need for a particular job or project.

For ideas on the tech built for flexible workspaces, check out this list of gadgets from Allwork.

Facilitate Chance Interactions

When Steve Jobs designed the office space in the headquarters for Pixar, he obsessed over how to structure the atrium, and even where to locate the bathrooms, so that chance encounters were likely to occur. He believed this design would encourage creativity and unplanned collaborations through simple face-to-face interaction. An open office plan and/or unassigned desks are easy ways to facilitate chance encounters. Also, by integrating central mingling places like Pixar’s atrium into your design, you can increase the likelihood of casual meetings, social interaction, and creative teamwork.

Get more insights into functional office furnishings at Vari.com

Erica Garza is an author and essayist from Los Angeles. Her writing has appeared in TIME, Health, Glamour, Good Housekeeping, Women's Health, and VICE.

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CREATING A WORKSPACE FOR CHANGING BUSINESS NEEDS

10 Minutes Reading

Encourage Autonomy

Incorporate Health and Wellness

Make Sure Your Is Tech Flexible

Facilitate Chance Interactions